__________________________________________________________________________________

Agenda

04/09/2018

Invocation

Old Business:

Minutes-Approval of March 13, 2018 Minutes

New Business:

Office Closed: Training Aug 22-24

Department Head Reports

Public Comments

Executive Session (optional)

Adjourn

______________________________________________________________________________________

Agenda

3/13/2018

Invocation

Old Business:

Minutes- Approval of February 13th Regular Council Meeting, March 1st Comprehensive Plan Meeting and Work Session minutes.

New Business:

Reschedule April Council Meeting

GTS Discussion: Tax Parcel Sale

GEFA Resolution Modification

Alcohol Ordinance Adoption

Department Head Reports

Public Comment

Executive Session

Adjourn

_____________________________________________________________________________________

Council Meeting

March 13, 2018

Present                                                                   Media Present     

Mayor Barry Whitley                                                 Taylor County News

Ed Guinn                                                                      Flint Cable TV

Chas Gassett

Amanzie Jenkins

Glenn Harris

Vicki Wainwright

(Councilwoman Deborah Williams: ABSENT)

Invocation – Mayor Pro-Tem Ed Guinn

Old Business:

Minutes:

A motion was made by Councilman Amanzie Jenkins and a second was made by Councilman Chas Gassett to approve the minutes of the February 13th Regular Session Minutes, the March 1st Comprehensive Plan Minutes, and the March 1st Work Session Minutes.  The vote was unanimous.  (Councilwoman Williams was absent)

New Business:

April Council Meeting Rescheduled:

City Clerk Vicki Wainwright asked the Mayor and Council to reschedule the April Council Meeting from Tuesday, April 10th to Monday, April 9th.  The Clerk and the Zoning Administrator will be out of town attending a Planning and Zoning Training.  It was agreed by all to reschedule the meeting to Monday, April 9th at 7:00 PM.

GTS Tax Parcel Sale Discussion:

Ashley Lawhorn, Zoning Administrator, told the Mayor and Council that a tax sale is needed because the City has outstanding property tax bills going back to 2005.  She stated that GTS is a company that will come in and do everything needed to notify the property owner about the pending tax parcel sale and will also do everything needed to get the tax parcel ready for a sale.  This will all be done at no cost to the City, as the charges for GTS will be added to the tax bill.  She would like a motion to use GTS’s services and proceed with the process to move forward with a tax sale.  A motion to proceed was made by Councilman Chas Gassett and a second was made by Councilman Amanzie Jenkins.  The motion was unanimous.

GEFA Resolution Modification:

Public Works Director David Windham asked for approval for the Mayor to sign the GEFA Resolution Modification, which extends the construction period as the project is nearing completion but there is possibly a month or two before the asphalt work to resurface everything is done.  He said that the modification needs to be signed and sent back to GEFA in order to include the asphalt work in to the project.  A motion was made by Mayor Pro-Tem Ed Guinn to allow the Mayor to sign the GEFA Resolution Modification.  A second was given by Councilman Glenn Harris.  The vote was unanimous.

Alcohol Ordinance Adoption:

Attorneys Joel Sherlock and Brian Causey went over the changes that have occurred since the first reading of the alcohol ordinance.  The changes were mostly cosmetic and very few in number.  The changes did not substantially change the ordinance as the changes were the few that were requested after the first reading. The attorneys had also prepared an application for the liquor license.  The application does not need to be voted on but the ordinance does have to be adopted.  Attorney Sherlock did state that the date needs to be set that the City of Butler will begin accepting liquor license applications as well as setting the fees.  City Clerk Vicki Wainwright stated that she felt that it should be July before the City begins to accept applications.  Councilman Harris asked why it would take that long?  She stated that she wants the City to have everything in place and at this time the City has not received its ORI number.  The City will need an ORI number to do the fingerprinting of the applicant and the future employees of the liquor store.  Mayor Pro-Tem Guinn asked if June 1st was too soon?  Mayor Whitley stated that the City of Butler will shoot for June, and if the ORI number isn’t back, then that date can be pushed back.

The fees for the application process and license were discussed.  Councilman Chas Gassett recommended the annual license fee be set at $10,000 per license.  Councilman Harris said the ordinance should be adopted first.  Attorney Sherlock said that first it needs to be opened up for any public comments.  There were none.

Mayor Whitley called for a motion to adopt the Alcohol Ordinance as stated.  Councilman Glenn Harris made a motion to accept the Alcohol Ordinance as stated.  A second was issued by Councilman Amanzie Jenkins.  The vote was unanimous (w/ Council William absent).

Mayor Whitley stated that the Council had agreed to have the start-up date for accepting license be June 1, 2018.

Councilman Harris asked the Clerk if she had checked around to see what other municipalities charge for their annual license.  She responded that everyplace was different, that some places charge $1500.00 and others charge $3000.00.  She stated that it is totally up to the Council.

She also said that there is a non-refundable application and/or processing fee as well as the annual license fee.  The processing fee covers the cost of the investigation that goes in to checking out the information in the application as well as the fingerprinting and background check cost. (The recoupment of administrative costs) Attorney Sherlock said that a processing fee of $100.00 seems reasonable to him.

A motion was made by Mayor Pro-Tem Ed Guinn to charge $7500.00 for the annual liquor license.  A second was made by Councilman Amanzie Jenkins.  The motion carried by unanimous vote (Councilwoman Williams was absent).

A motion was made by Mayor Pro-Tem Ed Guinn to change the annual beer and wine license from $500.00 to $1000.00 per year.  A second was issued by Councilman Chas Gassett and the vote was unanimous. (Councilwoman Deborah Williams was absent).

ALCOHOL ORDINANCE

  • JUNE 1, 2018 the City of Butler will begin accepting Liquor License Applications.
  • Liquor License Processing Fee will be $100.00 per application.
  • Annual Liquor License Fee:  $7500.00
  • Annual Beer/Wine License Fee:  $1000.00

Department Head Reports:

Public Works Director David Windham said that the cement has been poured on Edgewood, Tower Street and Oak Lane to repair the roads.  All lanes are open at this time.  Hillcrest still has to be repaired but there were some issues when it was dug out so it will be an ongoing process to repair it.

He said that there had been some concerns regarding the handicapped parking along the North side of the Courthouse Square.  He has been in contact with Saunders Engineering regarding this issue and that area is GA DOT right of way, therefore if there are any changes made there it will have to go through GDOT.  He further stated that one of the reasons that the handicapped spaces are located where they currently are is due to the cut in the curb that allow the ramps to be located there with no modifications.

He stated that this next item will need a motion.  He reminded them that during the last council meeting he had requested a change order in the GEFA project.  An additional change is needed to increase it an additional $9,784.00 to repair all of the fencing around the waste water treatment plant.  This still leave the City within the original cost factor, but does put it over contract.  This will put the total change order amount to be $204,520.00.  He said that the majority of the change order funds is grant funds, so if it is not used it will be sent back.  A motion to approve the change order for the GEFA project as stated was made by Councilman Amanzie Jenkins and a 2nd was issued by Councilman Glenn Harris.  The vote was unanimous.  (Councilwoman Deborah Williams was absent)

Police Chief Kain Cobb introduced his staff, who were all in attendance.  He introduced

Officer Jarod Willis,  Recruit Shelby Cloniger,  Officer Monquavious Harvey, Officer Paige Wainwright, Recruit Dakota Windham, and Officer Matt Woodard.  Mayor Whitley and Mayor Pro-Tem Guinn stated that they were proud to have them and were very proud of the job they all do.  Chief Cobb said that the two recruits are in week 9 of their training, with 6 weeks to go.

Chief Cobb stated that for the month of February the Butler Police Department responded to 186 incidents.  Among those were 5 traffic accidents and 68 traffic stops with 23 citations issued.  The GCIC case dispositions have been entered back to 1971, which is what is required and is as far back as they can get.

Fire Administrator Eddie Moulton said that the Fire Department ran 8 calls last month.  There were three vehicle accidents, one structure fire, two grass fires, one fire alarm, and one controlled burn.  He said that Butler Fire Dept. had five in a Haz Mat Awareness/Haz Ops Class and they have had to take three tests.  They have all passed two and are currently waiting to hear about the third test.  He stated that in that class there were four from Taylor County Vol. Fire and six from Macon County and Macon State Prison.  Mayor Pro-Tem Guinn asked Mr. Moulton to fill them in on the additions to the training facility.  Mr. Moulton said they have a confined space area, two man holes with a pipe through it.  They have set up a training area for the Haz Mat training.  He said that it looks good and they have a lot of things there for training firefighters.  It was noted that Sumter County Firefighters have come up and used Butler’s Training Facility recently.  By having this facility the firemen are able to train locally instead of having to go someplace else for the skills portion of their training.  Mr. Moulton stated that the training ground is a work in progress.

Executive Session:

Mayor Whitley stated that the Council had some things that needs to be discussed in Executive Session and with no further issues he asked for a motion to enter in to executive session.  The motion was made by Councilman Chas Gassett and a 2nd was made by Councilman Amanzie Jenkins. The vote was unanimous.

Regular Session Continued:

IGA Between City of Butler and TC Development Authority:

A motion for the attorney to draft an Intergovernmental Agreement between the City of Butler and the Taylor County Development Authority for the infrastructure of the 19/96 Development was made by Mayor Pro-Tem Ed Guinn and a second was issued by Councilman Glenn Harris.  The vote was unanimous. (Deborah Williams was absent)

Police Department Raises:

A motion was made by Councilman Chas Gassett and a 2nd was made by Councilman Amanzie Jenkins to approve the raises for the police department as submitted in order to get their salaries to a competitive rate.  The vote was unanimous.  (Deborah Williams was Absent)

Adjourn:

With no more business in Regular Session, a motion to adjourn was made by Councilman Amanzie Jenkins and a 2nd was issued by Councilman Chas Gassett.  The vote was unanimous.

___________________________________________________________________________________

AGENDA

02/13/2018

Invocation

Old Business:

Minutes-Approval of council meeting minutes from January 9th

New Business:

Swearing in of Officials/Chief of Police

Holiday Schedule Adoption

Animal Control

365 Degree Marketing Discussion

Scheduling Comprehensive Plan Public Hearing (March 1st 6:30 BFD)

Department Head Reports

Public Comments

Executive Session

Adjourn

 ____________________________________________________________________________________

Council Meeting

February 13, 2018

Present                                                                   Media Present     

Mayor Barry Whitley                                                 Taylor County News

Ed Guinn                                                                     Flint Cable TV

Deborah Williams

Amanzie Jenkins

Glenn Harris

Chas Gassett

Vicki Wainwright

Invocation – Mayor Pro-Tem Ed Guinn

Old Business:

Minutes:

Motion made by Councilman Amanzie Jenkins, seconded by Councilman Glenn Harris to approve the minutes of the January 9th Regular Council Meeting.  Everyone voted “YES” except for Councilwoman Deborah Williams, who abstained due to her absence from that meeting.

New Business:

Swearing-In of Officials:

Judge Diane Renfroe was in attendance to swear-in Mayor Barry Whitley, Mayor Pro-Tem Ed Guinn, Councilwoman Deborah Williams, Councilman Glenn Harris, Councilman Chas Gassett, and Councilman Amanzie Jenkins.  Judge Renfroe also swore in Chief Kain Cobb.

Holiday Schedule:

City Clerk Vicki Wainwright presented the Mayor and Council with a new holiday schedule that will follow closely with the Taylor County Board of Commissioners.  The Holiday Schedule is as follows for 2018:

January 15, 2018                    Martin Luther King Holiday

February 19, 2018                  President’s Day

March 30, 2018                      Good Friday

May 28, 2018                          Memorial Day

July 4, 2018                            Independence Day

September 3, 2018                  Labor Day

October 8, 2018                      Columbus Day

November 12, 2018                Veterans Day

November 22, 2018                Thanksgiving Day

November 23, 2018                Day After Thanksgiving

December 24, 2018                Christmas Eve

December 25, 2018                Christmas Day

December 26, 2018                Day After Christmas

December 31, 2018                New Year’s Eve

January 1, 2019                      New Year’s Day

Animal Control: 

Tri-County Animal Control had requested to be put on the agenda, but was a no-show.

365 Total Marketing:

City Clerk Vicki Wainwright reminded the Mayor and Council that several months back Amanda Haynie with the Chamber and Julie Kent with the Development Authority had come before them discussing 365 Degree Total Marketing.  For a while that discussion had been put on the back-burner, but it has come up again.  Ms. Wainwright stated that she felt that the City of Butler participating in this marketing campaign would be beneficial to the City.  The total cost is $30,000, which will be divided between the entities that elect to participate.  At this time the Taylor County Board of Commissioners, the Taylor County Development Authority, and the Taylor County Chamber of Commerce have agreed to participate.  Ms. Wainwright said that the cost to the City of Butler will either be $7500.00 or $6000.00, depending on the City of Reynolds decision.  The Mayor and Council agreed to participate.  A motion was made by Mayor Pro-Tem Ed Guinn and a second was made by Councilman Amanzie Jenkins.  The vote was unanimous.

Comprehensive Plan Public Hearing:

Ms. Wainwright told the Mayor and Council that a Public Hearing initiating the development of a comprehensive plan will be held on March 1, 2018 at the Butler Fire Department at 6:30 PM.  The Taylor County Board of Commissioners will have their public hearing on Tuesday, February 27th at 6:00 at the Taylor County Annex and the City of Reynolds will have theirs on February 20th.  She said that the comprehensive plan is a 10 year vision for the community and public input is encouraged

Department Head Reports:

Public Works Director David Windham said that the GEFA Project at the Waste Water Treatment Plant is almost complete.  He also said that the intersection of Oak Street and Mulberry Street stipping should be done on February 16th.  He said that on January 17th the City of Butler had a little winter weather but luckily there were no issues.  He said the City of Butler and Taylor County worked well together to keep everyone safe and the roads accessible during this time.  He also said that on Wednesday, February 7th there was a severe weather event that came up quickly as a tornado warning.  The sirens were activated and officials worked with the school system to make sure the students were sheltered in place.  We were fortunate that there was not actually any severe weather that affected the area.  He informed the Mayor and Council that there are several streets that are in need of repair (Edgewood, Tower St. and Oak Lane) He said that weather permitting they will be poured within the next week or so.

Surplus Items to Sale: 

He told them that with the GEFA project coming to an end he would like to get approval to surplus the old control system and pumps, as they will not be of any use to the City of Butler and he hopefully the City can get a little return from the sale.  He said that by the next meeting he will have a complete list of the items he will surplus from the treatment plant.  A motion to allow the sale of the surplus items was made by Councilman Chas Gassett and a second was made by Councilman Amanzie Jenkins.  The vote was unanimous.

Fire Administrator Eddie Moulton said that the Fire Department had 12 calls last month.  There were 2 vehicle fires, 3 alarm calls, 5 grass fires, and 2 vehicle accidents.  He said that he has six firefighters in the middle of a haz mat ops/ haz mat awareness class.  They should be eligible to test around the first of March.  He said that they are working on their restrictive passage and confined space area at the training grounds and it should be ready soon.  He reminded everyone about the danger of drop cords and electric heaters.  He stated that the fire department responded to another fire recently that was caused by a drop cord run to another house to operate a small electric heater.

Chief Kain Cobb said that the Butler Police Department had 152 incidents last month, compared to 163 last month.  He said that the department has their case dispositions caught up back to 1971.  He said that the new recruits are in week six of the academy and are doing well.

EXECUTIVE SESSION:

With no further discussions the Mayor and Council went in to an Executive Session to discuss personnel and property.  A motion to enter into Executive Session was made by Councilman Amanzie Jenkins and a second was made by Mayor Pro-Tem Ed Guinn.  The motion was unanimous.

REGULAR SESSION (Continued):

New Police Car Purchase:

Chief Cobb informed the Council that the Police Department is in need of a new patrol vehicle.  He would like permission to purchase a 2018 Ford Explorer Interceptor Utility Vehicle from Brannen Ford in the amount of $38,850.00.  It will be financed through the Ford Motor Company for three years.  The first payment will be paid upon delivery ($14,029.47) with the remaining two to be paid annually.  A motion to purchase the new patrol vehicle was made by Councilman Amanzie Jenkins, and a second was issued by Councilman Chas Gassett.  The vote was unanimous.

GEFA Project Change-Order:

A motion to proceed with a change-order for the GEFA Project in the amount of $194,736.00 to pave the road from HWY 137 to the Treatment Plant and an automatic gate opener.  A motion to proceed was made by Councilman Amanzie Jenkins and a second was made by Mayor Pro-Tem Ed Guinn.  The vote was unanimous.

Police Department New-Hire:

A motion to hire Matthew Woodward as a new full time Police Officer on February 25, 2018 was made by Councilman Chas Gassett and a second was made by Councilman Amanzie Jenkins.  The vote was unanimous.

ADJOURN:

With no further business, a motion was made by Councilman Amanzie Jenkins to adjourn.  A second was issued by Mayor Pro-Tem Ed Guinn.  The vote was unanimous.  The meeting was adjourned.

 _______________________________________________________________________________________

AGENDA

  01/09/2018

Invocation

Old Business:

Minutes: Approval of December 12, 2017 council meeting minutes and January 4, 2018 Special Called Meeting Minutes.

New Business:

Firefighter Cancer Benefit Resolution

Language Access Plan (LAP) Resolution

Appointments

Alcohol/Liquor Referendum

Gerald Mixon: Comprehensive Plan

Department Head Reports

Public Comments

Executive Session

Adjourn

_______________________________________________________________________________________

COUNCIL MEETING

 January 09, 2018

Present                                                                   Media Present     

Barry Whitley – Mayor

Ed Guinn – Mayor Pro-Tem                                                  Flint Cable Television

Chas Gassett

Glenn Harris

Amanzie Jenkins

Vicki Wainwright

Deborah Williams: Absent

Invocation – Mayor Whitley

OLD BUSINESS:

Minutes:

A motion was made by Mayor Pro-Tem Ed Guinn and seconded by Councilman Amanzie Jenkins to approve the minutes of the December 12th, 2017 regular council meeting and the January 4, 2018 Special Called Meeting.  The vote was unanimous.

NEW BUSINESS:

Resolution for Providing Firefighters Cancer Care Benefit:

City Clerk Vicki Wainwright asked for approval for the Resolution to Provide Firefighters Cancer Care Benefit.  This is mandated by the State of Georgia.  A motion was made by Mayor Pro-Tem Ed Guinn and a second was issued by Councilman Glenn Harris.  The vote was unanimous.

Resolution to have a Language Access Plan (LAP):

City Clerk Vicki Wainwright explained to the Mayor and Council that one of the requirements of the 2017 CDBG is for the City of Butler to have a Language Access Plan (LAP).  She asked for approval of the resolution.  The motion was made by Councilman Chas Gassett and a second was made by Mayor Pro-Tem Ed Guinn.  The vote was unanimous.

Appointments:

City Clerk Vicki Wainwright asked the Council to make a motion for all 2018 appointments at one time.  The appointments are as follows:

Mayor Pro-Tem                                  Ed Guinn

Municipal Court Judge                     Wayne Jernigan

City Attorney                                       Mincey & Sherlock, LLC

Auditor                                                 Abbott, Jordan & Koon, LLC

Election Superintendent                   Vicki Wainwright

Fire Chief                                              Charles Lance

Police Chief                                           Kain Cobb

City Clerk/City Administrator          Vicki Wainwright

Public Works Director                        David Windham

Fire Coordinator                                  Eddie Moulton

A vote to approve all appoints as stated was made by Councilman Amanzie Jenkins and a second was made by Councilman Chas Gassett.  The vote was unanimous.

Department Appointments:

Ms. Wainwright also informed the Mayor and Council that the appointments for the Council to provide oversight to each department are up for renewal.  The Department Appointments are as follows:

Water/Waste Water                            Chair:              Deborah Williams

Co-Chair:        Ed Guinn

Public Safety                                          Chair:              Ed Guinn

Co-Chair:        Chas Gassett

Streets                                                   Chair:              Amanzie Jenkins

Co-Chair:        Glenn Harris

Administration                                     Chair:              Chas Gassett

Co-Chair:        Deborah Williams

Buildings/Property                              Chair:              Glenn Harris

Co-Chair:        Amanzie Jenkins

Interview Committee                                                  Deborah Williams

Chas Gassett

Department Heads*

The motion to approve the appointments was made by Councilman Chas Gassett and a second was made by Councilman Amanzie Jenkins.  The vote was unanimous.

Alcohol/Liquor Referendum:  TABLED UNTIL A LATER DATE

Gerald Mixon: Comprehensive Plan:  Did not make it to meeting.

DEPARTMENT REPORTS:

Chief Kain Cobb informed the Mayor and Council that the Police Department responded to 163 incidents last month.  There were 24 domestic calls, 9 registration checks, 9 assist motorist, 4 burglary/thefts, 9 alarm calls, and 6 accidents.  There were 24 traffic stops.

He introduced Shelby Cloniger and Dakota Windham as the department’s new recruits.  They have started school at South Georgia Tech on Monday, January 8th and will finish in May, 2018.  They gave the Council a brief overview of their experience so far.

Mayor Pro-Tem Ed Guinn stated that today (January 9th) is Law Enforcement Appreciation Day and told Chief Cobb that he and the Mayor and Council appreciate everything that law enforcement do on a day to day basis.

Public Works Director David Windham said that the GEFA Project at the Waste Water Treatment Plant is going well.  He also said that the extreme cold weather that has been here since New Christmas has caused many calls for the Public Works Department due to busted pipes, etc.

Fire Coordinator Eddie Moulton said that the Fire Department ran 11 calls last month.  He reminded everyone to be careful with portable electric heaters and poor quality drop cords.  There have been many fires reported during the cold weather in other places due to this.

Hay Contract:

David Windham stated that the Hay Contract, which has previously been in two year increments, is now renewable each year.  He said that there is a stipulation in the contract that is both parties are in agreement that it can be renewed for an additional 12 months without the contract having to be rebid.  He asked the Council approval on renewing the contract with Zack Posey for an additional 12 months for the same terms.  The motion to renew as stated was made by Councilman Amanzie Jenkins and a second was made by Councilman Chas Gassett.  The vote was unanimous.

ADJOURN:

With no further business to discuss, the Mayor entertained a motion to adjourn.  A motion was made by Councilman Chas Gassett to adjourn, and a 2nd was issued by Councilman Amanzie Jenkins.  The vote was unanimous.

____________________________________________________________________________________________

 DECEMBER 12, 2017 AGENDA

Invocation

Old Business:

Approval of November 14th Regular Meeting Minutes and Work Session Minutes.

New Business:

 Ethics Resolution

Resolution in support of GMA’s Legislative Policy regarding de-annexation

Amendment to Contract for Probation Management

Approval of MOU between Development Authority/City of Butler

Resolution to become a member of GIRMA & participate in GIRMA

Department Head Reports

Executive Session – Personnel/Property

Adjourn

 _______________________________________________________________________________________

COUNCIL MEETING MINUTES

DECEMBER 12, 2017

Present                                                                   Media Present     

 

Barry Whitley,            Mayor

Ed Guinn                                                                                 Flint Cable Television

Amanzie Jenkins                                                                    Taylor County News

Glenn Harris

Vicki Wainwright

Invocation – Mayor Barry Whitley

Old Business:

Minutes:

Motion made by Councilman Amanzie Jenkins, seconded by Councilman Glenn Harris to approve the minutes of the November 14th, 2017 Regular council meeting and Work Session.  The vote was unanimous.

New Business:

Ethis Resolution:  City Clerk Vicki Wainwright stated that the City of Butler is currently a “Certified City of Ethics” and to maintain that status the City of Butler must submit to GMA the City’s ethics ordinance for review and approval.  She asked for a motion to have the Mayor and Council sign a new resolution for submittal to GMA.  A motion was made by Mayor Pro-Tem Ed Guinn and a second was made by Councilman Amanzie Jenkins.  The vote was unanimous.

Resolution of Support of Georgia Municipal Association Legislative Policy Regarding De-Annexation Legislation to Create New Municipalities: Ms. Wainwright told the Mayor and Council that the City of Stockbridge has sent out a letter requesting support of legislative policy regarding de-annexation.  She asked the Mayor and Council to sign the resolution showing Butler’s support.  A motion to sign the resolution was made by Mayor Pro-Tem Ed Guinn and a second was made by Councilman Amanzie Jenkins.  The vote was unanimous.

Amendment to Probation Management Contract:  Ms. Wainwright informed the Mayor and Council that Chief Towns had already got them to sign the new contract with Probation Management, however an error with the date was found and therefore an amendment was in order.  She asked for the Mayor and Council to make a motion to sign the amendment due to an error with the date on the contract.  A motion was made by Councilman Amanzie Jenkins and a second was made by Councilman Glenn Harris.  The vote was unanimous.

MOU between the City of Butler and Taylor County Development Authority:

Public Works Director David Windham told the Mayor and Council that the MOU is for the design work for the infrastructure from the engineers (Carter and Sloope) for the 19/96 project area.  He said that the City will initially pay the cost of the design work, with the Development Authority reimbursing the City.  He said that he needs a motion from the Council for the Mayor to sign the MOU so that the process can get started.  A motion was made by Mayor Pro-Tem Ed Guinn and a second was issued by Councilman Amanzie Jenkins.  The vote was unanimous.

Resolution to become a member of GIRMA:  City Clerk Vicki Wainwright asked for a motion for the Mayor to sign a resolution to become a member of GIRMA in order for the City of Butler to have access to the Firefighter Cancer Plan that has been mandated by the State.  She informed the Mayor and Council that she had received several quotes on fire fighter cancer plans and feels that at this time the best fit is with GMA and GIRMA.  A motion was made by Councilman Amanzie Jenkins and a second was issued by Mayor Pro-Tem Ed Guinn.  The motion was unanimous.

Department Head Reports:

Public Works Director David Windham stated that the GEFA project is still underway and is running on schedule.  The Oak Street Lift Station went on line on Monday, December 11th and is operating as expected.  The demolition to the old lift station will not take place until after the first of the year.

He stated that he wanted to thank everyone that had planned to participate in the annual tree lighting event.  (Taylor County School Choir, Scott Westbrook, Pastor from Taylor Mill Baptist Church, and Santa Claus)  Due to weather the City was unable to have the event and it was not able to be rescheduled due to other conflicts.  He said that his staff and the ladies in the office had put a lot of hard work into the event.

He said that the trash schedule for the holidays would be run in the paper.  The City will have three roll-off dumpsters around the City for excess holiday trash.  (Tower St., Venus St., and Railroad St.)

Chief Kain Cobb stated that for the month of November the Police Department responded to 10 traffic accidents, with three of those having injuries.  They made 37 traffic stops and issued 22 traffic citations.  They worked 7 burglaries/thefts/financial cases and made 7 arrests.  They responded to 4 fires and 37 domestic disputes, with one of the domestics having injuries.

Fire Coordinator Eddie Moulton said that the fire department had 9 calls last month.  They ran 2 structure fires,  1 landing zone for the helicopter for an accident, another vehicle accident and three grass fires and two service calls.  He said he would like to remind everyone to be cautious during the holidays with their Christmas trees and Christmas lights.  He said they also need to be aware of their drop cords and the dangers related to that.

Mayor Pro-Tem Guinn said to be mindful of those people out there that may not have sufficient heat or adequate housing, and asked everyone to keep an eye on those people.

David Windham said that the City staff has had several meeting with GDOT recently and can report that GDOT has been looking in to the other intersections on 96 and can see issues in those areas.  He said that there will be some things that will be done in those areas coming soon, such as flashing signage or early warning lights.  He said at this point he does not know what or when.

Public Comments:

The owner of the liquor store in Reynolds, along with some associates, came before the Council to inquire about when the alcohol license would be available to purchase for the recently passed liquor referendum.  His wish is that the Mayor and Council will consider him for a license, as he is vested in the community.  Mayor Whitley informed them that the alcohol ordinance has not been finished at this time, and that it will more than likely be the middle of January at the earliest before applications will be ready to give out.  He assured them that everyone will be given a fair chance.

Executive Session:

With nothing else to discuss, the Mayor called for a motion to enter in to an executive session to discuss personnel and property.  A motion was made by Councilman Amanzie Jenkins and a second was issued by Mayor Pro-Tem Ed Guinn.  The vote was unanimous.

Regular Session (continued):

New Hire:

Chief Cobb requests to hire a new full time police officer.  He recommends to the council that Monquavious Harvey, who is currently a part time employee, be moved in to the full time position.  He also would like to interview to send a person to mandate school to training.  Mayor Pro-Tem Guinn issued a motion to hire Mr. Harvey full time and interview for a candidate to send to school.  A 2nd was made by Councilman Amanzie Jenkins.  The vote was unanimous.

HVAC at the Butler Public Library:

The staff informed the Mayor and Council that the Butler Public Library needs a new HVAC system and at this time the Pine Mountain Library does not have the funds to pay for this.  Since the City owns the building a motion was made to hire Mark Moore Heating and Air to replace the HVAC system in the Library and pay for it from new SPLOST funds.  A motion to proceed was made by Councilman Amanzie Jenkins and a second was made by Councilman Glenn Harris.  The vote was unanimous.

Holiday Closing Additions:  The current Holiday schedule calls for the City Offices to be closed on December 25th and December 26th for Christmas and January 1st for New Years.  The staff has requested to follow the County’s example and also be closed on Friday, December 22nd and Friday, December 29th.  The staff will use vacation pay for these two additional days.  Mayor Pro-Tem Guinn suggests that the additions be added to the permanent holiday schedule for the next year and beyond.  A motion to proceed was made by Councilman Amanzie Jenkins and a second was made by Mayor Pro-Tem Ed Guinn.  The vote was unanimous.

Sewer Machine:

Public Works is in need of a sewer machine.  The time frame if it is ordered today will be approximately six months.  Mr. Windham requests a motion to issue a PO number for the sewer machine now and pursue financing at a later date.  He can make the payments using SPLOST funds.  Mayor Pro-Tem Ed Guinn made the motion and a second was made by Councilman Amanzie Jenkins.  The vote was unanimous.

New Public Works Truck:  Mr. Windham requested purchasing a new truck from water/sewer SPLOST in the amount of approximately $36,000.00 from Brannen Ford.  A motion was made by Councilman Amanzie Jenkins and a second was issued by Mayor Pro-Tem Guinn.  The vote was unanimous.

Mr. Windham touched briefly on some things regarding the 911 system and GIS, GEO-Coding, Trac and Bloc, and the importance of mapping.  He said that there are some issues that will be coming in the next few years that will require the local governments to have everything mapped.  He will be giving more information at a later date.  He hopes to get Beverly Butcher from Americus, who does our GIS work, to attend an LEPC meeting at the first of the year to give more insight in to this.

Ms. Wainwright reminded everyone that on Thursday, December 14th at 6:00 PM there will be a meeting at the County Annex regarding Hotel/Motel tax.

Adjourn:

A motion to adjourn from the meeting was made by Mayor Pro-Tem Guinn and a second was issued by Councilman Amanzie Jenkins.  The vote was unanimous and the meeting was adjourned.

_____________________________________________________________________________________________

Regular Council Session
11/14/17

  1. Invocation

  2. Old Business

    • Minutes- Approval of October 17, 2017 council meeting minutes
  3. New Business

    Ronald Jackson

    Approval of MOA between City of Butler and T.C. Development Authority.

    Resolution for USDA Community Facilities Loan/Grant for Breathing Apparatus’ (B.A.’s)

    Liquor Referendum Discussion

    Department Head Reports

  4. Executive Session – personnel

  5. Adjourn

    (WORK SESSION IMMEDIATELY FOLLOWING)

Council Meeting

April 11, 2017

 

Present 

  • Mayor Barry Whitley
  • Deborah Williams
  • Glenn Harris
  • Amanzie Jenkins
  • Vicki Wainwright
  • Attorney Joel Sherlock

 

Media Present 

  • Taylor County News
  • Flint Cable TV

 

Invocation – Mayor Barry Whitley

 

Old Business:

Minutes:

Motion made by Councilman Amanzie Jenkins, seconded by Councilman Glenn Harris to approve the minutes of the March 14th, 2017 council meeting. Vote was unanimous.

New Business:

Mike Patel : Potential Business:

Mike Patel, owner of D&D Convenience Store, came before the Mayor and Council to inform them that he would like to open another business in the area of the intersection at 19/96.  He stated that Amanda Davis is with him tonight and would give the Council the information and let them know that he is trying to apply for a license.  Ms. Davis stated that she has been employed with D&D Pit Stop for 1 ½ years.  She said that she is representing Mr. Patel.  She presented the Mayor and Council with a plat that shows the potential site for the new business that Mr. Patel wishes to bring to Butler.  She stated that the building would be approximately 5000 sq. foot and would create 5 new jobs and bring in more revenue.  The business would be a package store.  She also presented a sheet with the revenue that the liquor store in neighboring Reynolds has generated for the past three years.  She stated that she feels that this business would be beneficial to the City of Butler by keeping tax dollars in Butler, bringing more jobs and another business to Butler.  She also pointed out the lot behind the package store, which Mr. Patel proposes to be either a restaurant, fast food restaurant or an entertainment facility.  Either way, that business would also bring more jobs and revenue into the City.

Mayor Whitley asked that the City Attorney explain the process that is needed to obtain a liquor license and be able to pour alcohol.  Mr. Sherlock explained that currently in Butler only beer and wine package sales are permitted.  He said that the County had a vote for liquor sales in 2008, but that vote did not pass.  He said that package liquor sales must be initiated by a petition by at least 35% of the registered voters in Butler.  He stated that the Council would need a petition brought to them that is signed by 35% of the voters and then the Council can call for a referendum to be sent to the Board of Elections to be placed on the ballet in November.  He said that for liquor by the drink does not require a petition, the Council can vote on it and bring the referendum on the ballot during the next election to be voted on by the voters of Butler.  If they do not pass, a two year wait is required before it can be on the ballot again.  If it does pass, an ordinance will be drafted and it becomes law 15 days after it is certified by the State.  Home Law states that the City can go outside of the County restrictions.  Reynolds has already done so.  He also said that at this time the City of Butler has no permitting in place due to the fact that it is against the law at this time to sale or serve liquor.

Mayor Whitley stated that the next step would be to get a petition started if they wish to proceed.  He asked if Mr. Patel had to get the petition started, and was told that any registered voter can do so.  Mr. Sherlock said that the first step would be to get the data on the registered voters from the Board of Elections.  Ms. Wainwright asked what the time frame is to get the referendum on the November ballet, and Mr. Sherlock said that within the next two months should be fine.  Mayor Whitley said that with the way the County is moving forward with the development at the by-pass he feels that it is something that the City really needs to consider.  He feels that more businesses may come and that it does generate a lot of tax, which is something that the City needs.  He said that the City of Butler needs new revenue so that they will not have to increase property taxes.

Hotel/Motel Tax:

Attorney Sherlock stated that currently the City of Butler does not have a Hotel/Motel Tax Ordinance.  He said that the City needs a resolution adopting a new ordinance for the governing rules and excise tax for hotels.  He also said that hotels are only zoned for C-1 areas.  He said he would need the Council to tell him to proceed with this, as it will take a little time.

A motion to for the Attorney to proceed with the resolution and ordinance regarding a hotel/motel tax was made by Councilwoman Deborah Williams and a 2nd was issued by Councilman Amanzie Jenkins.  The vote was unanimous. (Mayor Pro-Tem Guinn and Councilman Gassett were absent)

LAS Hay Contract:

Public Works David Windham said that the City only received one bid for the hay contract this year.  The bid was from Zack Posey, Jr. of Reynolds and was for $10.00 per bale.  Mr. Windham recommended to the Mayor and Council that they accept the bid from Mr. Posey.  A motion to accept the bid of $10.00 per bale from Mr. Posey was made by Councilman Glenn Harris and a 2nd was issued by Councilman Amanzie Jenkins.  The vote was unanimous.

Andi-Sites:

City Clerk Vicki Wainwright asked the Council for a vote on the web-site upgrade that she had presented to the Mayor and Council last month.  She stated that the City needs an up to date website that is mobile-friendly.  She told the Council that SPLOST funds are available to pay the $6000.00 for the new site.  A motion was made by Councilman Glenn Harris and a 2nd was issued by Councilman Amanzie Jenkins.  The vote was unanimous.

Facility Dude Work Order Software:

Public Works Director David Windham said that a meeting had been held the prior week in order for the Council to view the webinar showcasing the Facility Dude Software.  Mayor Whitley, Mayor Pro-Tem Guinn and Council Gassett were in attendance.  Mr. Windham said that the software is needed by the City in order to accurately keep up with the locations of repairs or problem areas that are not in the area of current physical addresses (residences).  The current work order system has to be tied to an address, but if the work is being done in the middle of a street the current work order software must be tied to the closest address, which is not an accurate site.  He said that this data is crucial when applying for grants.  The software has the capability to GPS the location of the work, have pictures of the work added to the work order and also can be done out in the field via a mobile device and transmitted to the office and vice-versa.  He said this is a buildable platform that allows layers to be added to map our addresses, hydrants, street signs, street lights, water meters, man-holes, etc., and is GIS friendly.  He said that the start-up cost has been pro-rated since we are starting this project in the middle of the year, and includes on-site training.  The start-up cost is $13,162.92 and has an annual renewal fee of $6,875. He said that it is a cloud based program so the City will not have to store this on the server.  He asked for approval from the Council to proceed with this program.  He said that this is a capital improvement and can be paid for with SPLOST funds.  A motion to proceed with Facility Dude and pay for it with SPLOST Funds was made by Councilman Amanzie Jenkins and a 2nd was made by Councilwoman Deborah Williams.  The vote was unanimous.

Proclamation for Municipal Clerk’s Week:

Mayor Whitley read the Proclamation naming the week of May 7-13, 2017 as Municipal Clerk’s Week in appreciation for the City of Butler’s Clerk Vicki Wainwright and all Municipal Clerks for the vital services that they perform and their exemplary dedication to the communities that they represent.

Department Head Reports:

Public Works Director David Windham said that the joint Supplemental LMIG project is expected to begin within the next week or so.  This includes the intersection of Oak and Mulberry Streets and some signage in that area as well.  The GEFA contract documents have been signed by all parties involved and at this time materials are being ordered for that project.  He said that Attorney Sherlock is working on acquiring a piece of property needed for this project at this time.  He said that the City had two major weather event in the last week and was lucky, as the weather went around the area for the most part.  He thanked everyone that worked together and attended the weather briefings and got together and made some tough decisions to be in the best interest of everyone.  He said that it is an honor to be able to sit down together and try to make the best decisions for the County as a whole.  This includes the School Board, Taylor County Sheriff’s Office, City of Butler, City of Reynolds, Flint EMC and Public Service Telephone just to name a few.

He announced that the City of Butler will be implementing RapidCast, a communication notification system, that will allow the City to send out mass emails, text messages, and phone calls to alert the public of weather events, closings, water main breaks, etc.  He said that at this time the City is trying to obtain the data (current contact info) of its customers.

He also said that some time ago the City had been awarded $300,000 from GDOT for the intersection at 19/96.  The City has just found out that they have to complete a special LMIG application to receive these funds and Engineer Rick Saunders is working on that now.  The Development Authority is actually working on the project at the intersection but the funds can not be given to the Development Authority from GDOT.  He said he feels sure that an intergovernmental agreement between the City and the Development Authority will be needed once those funds are received.

He reminded everyone that the offices of the City of Butler will be closed on Friday, April 14th for Good Friday.

Assistant Chief Ed McCrary informed the Mayor and Council that the Butler Police Department had 232 incidents last month.  He said that 100 of those calls were traffic stops with 79 citations being written.  There were 33 domestic calls, 3 registration checks, 8 assist motorist calls, 3 burglary/theft calls, 12 alarm calls, and 8 accidents.

He said that on Saturday, April 8th Taylor County High School had their prom and it was a success without any incidents.  He said that when Chief Towns comes back he looks for them to come up with a plan to better help with the crowd control and parking during that event.  He announced that the Butler Police Department will be helping with the Easter Egg Drop on Saturday, April 15th at the Butler Airport.  He said the event starts at 10:00 AM and should be over around 12:30 PM.

Councilwoman Deborah Williams asked Assistant Chief McCrary if the City has a fine in place for tampering and/or stealing street and road signs.  She said that signs are missing and she would like the police to look in to it and have something put in the paper regarding this.  He told her that he will check into it and make sure his officers are keeping an eye out and to look for any missing signs.

Fire Administrator Eddie Moulton said that the Fire Department ran 21 calls last month.  There were 5 vehicle accidents, 5 alarms, 3 structure fires, 6 woodland fires, 1 bomb threat, and 1 powerline down.  There were two fatalities.  Fire hydrant testing will be going on in the month of April.  The Butler Fire Department will have 8 people testing for Fire Fighter 1 classification on Tuesday, April 18th.

EXECUTIVE SESSION:

A motion was made to enter in to Executive Session to discuss a legal matter by Councilman Amanzie Jenkins and a 2nd was issued by Councilwoman Deborah Williams.  The vote was unanimous.

ADJOURN:

A motion to adjourn from the April 11, 2017 meeting was made by Councilman Amanzie Jenkins and a 2nd was made by Councilwoman Deborah Williams.  The vote was unanimous.

 

2017 Past Agendas

2017 Past Minutes